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Meeting Minutes - Club - 2014.05.19

Club Meeting Minutes

Meeting Date: 2014.05.19 
Meeting Venue:
California Pizza Kitchen
Desert Ridge
21001 N Tatum Blvd #40
Phoenix, AZ 85050

Board Members Present
Jim Wooldridge, Jr.
Cliff Kujala
Pete Rodriquez

Board Members Absent
Rob Ambrose
JJ Denham
Aaron LaRoque
Bryan Quattrocci
Eric Vanderford

 
  • Call to Order
    • Jim Wooldridge, Jr. called the Meeting to order at 07:08 PM.
  • Roll Call
    • Quorum of Board not attained.  Voting on issues discussed not possible.
  • Approval of previous minutes postponed until quorum reached.
  • President’s Report by Jim Wooldridge, Jr.
    • Thanks was made to Sean Kisselbach and Brian Odello for their contribution to registration at the May 10 race.
  • Vice President’s Report by Cliff Kujala
    • New website for PKRA.com was successfully launched May 11th, 2014
      • Online memberships and race entry are functional, as well as general info, race results, rules, bylaws, contacts, and calendar.
      • Some features still being developed are classified ads, championship points, meeting minutes, and some others.
      • Kujala requested that the membership try to use the new site as much as possible in the upcoming weeks, and submit any feedback or change requests to
      • Rich Bowen discussed the new class structure shown on the new website.  He requested that the board consider reversing a previously voted policy to enforce the decided class stucture, and dissallow non-conforming karts to compete.  It was discussed that a form be added to the website, where potential racers could submit a request to race a non-conforming kart (IE: Kid Kart Comer in the Kid Kart Honda category).  This is possible, and will be added to the website.
        • Further discussion regarding Kid Kart Honda.  Bowen addressed his concerns that potential new racers aren't coming out to race Kid Kart because they have Comer Kid Karts.  Kujala reminded Bowen that HPD is willing to work with the club to help transision racers from Comer to Honda, but a volunteer was needed to head the project for PKRA.  Bowen volunteered, and will contact HPD to discuss.
      • Bowen inquired about the possibility in the new system for people to join without using a credit card online, and the potential for people to just join for a month or two at a time during the months that they drive, then let the membership go unpaid during the time they are not driving.
        • Kujala stated the non-credit card option is not ready yet, but will be offered soon.  The non-credit card memberships will be limited to non-recurring annual memberships.
        • Recurring memberships can be suspended or canceled by the user.  Failed payments will automatically cancel a recurring subscription, and any failed transactions will be back charged to the customer once the payment method is corrected.
  • Treasurer's Report by Jim Wooldridge, Jr.
    • Jim read report for absent treasurer.  Reported about approx. 18,000 profits Y.T.D. 
  • Secretary Report not available 
  • Other reports of the board
    • Maintenance Report by Pete Rodriquez
      • Pete will revisit the idea of creating shade structures for the corner workers.
  • Previous Business
    • None
  • New Business
    • Alex Akers inquired about how to get PKRA listed on the Marque Sign near Wet and Wild on Pinnacle Peak.
      • Jim Wooldridge to contact Maricopa County to inquire about who manages the sign.
    • Alex Akers stated that a new flyer, as well as business card holder is needed so that he can direct new people to the local kart shops.  He would also like to know if PKRA can place flyers on the parked cars in the Wet and Wild parking lot.
      • Jim Wooldridge to contact Wet and Wild to ask for permission.  It was discussed that that form of advertising should be held off until late August, so that the new people we might draw are not overwhelmed with the idea of karting in the Summer heat, as well as underwhelmed by the light participation at PKRA during the Summer months.
    • Rich Bowen requested volunteers or workers contact him, as we are still in need of a gate keeper at the club races.  Someone to manage the paddock entry, and check for wristbands, etc.
    • A discussion was held regarding the track configuration for upcoming races.  Bowen was reminded of a previous Board vote that empowered the Board to make those decisions, not the race director.  The layouts for the remaining Summer seasons were discussed, and finalized.
      • The layout formerly known as Kid Kart will now be called Vintage moving forward, as this represents the original PKRA track design.
      • Cliff Kujala updated and corrected the website listing as the decisions were reached for upcoming races.
    • Summer practice schedule discussed.  Wednesday and Thursday nights are forecasted for reduced participation during June thru August.
      • Summer General Practice Hours June 1 thru August 31
        • Monday : Closed
        • Tuesday (beginner night) : 5-9:45pm
        • Wednesday : Closed
        • Thursday : Closed
        • Friday : 6-9:45pm
        • Saturday : 7:30am-1:00pm and 6-9:45pm
          • Closed for non-race practice on club race dates
        • Sunday : 7:30am-1:00pm
      • Track rental available still available during closed Summer Hours. Email  to inquire about renting the track.
  • End of Meeting
    • Jim Wooldridge, Jr. adjourned the meeting at 08:30 PM
 

Meeting Minutes - Board - 2014.02.17

Board Meeting Minutes

Meeting Date: 2014.02.17 
Meeting Venue:
California Pizza Kitchen
Desert Ridge
21001 N Tatum Blvd #40
Phoenix, AZ 85050

Board Members Present
Cliff Kujala
JJ Denham
Bryan Quattrocchi
Aaron LaRoque
Bernie LaCotta
Eric Vanderford

Board Members Absent
Jim Wooldridge, Jr.
Pete Rodriquez




 
  • Cliff starts meeting at 7:00 PM
  • Cliff asked Chris England for input on CofA. Andy Seeseman is waiting on invoice for our split costs so he will pay us for half. Train people were upset that there were rocks on the tracks, possibly they thought from kids. It was discussed that it is highly unlikely that kids from track would be back there putting rocks on the tracks.
  • The board discussed the new starting procedure on the front stretch using the oval.
  • The contract for the 4-stroke race in October was presented to the board. In concept, the board is OK with it but there are many details that need to be ironed out. A vote was held to approve the contract in theory, not actually approve it so they can move forward with the planning of the event. The vote passed by everyone. An email will be sent out with questions for them to answer, dates approved are Oct. 31st through November 2nd.
  • Summer race scheduled discussed by board members. A vote was held to approve the 10 race schedule. Four votes were to approve the 10 race schedule, 3 votes were not to approve the schedule. Dates are as
  • follows: April 12th and 26th, May 10th and 24th, June 7th and 21st, July 12th, August 9th, September 6th and 20th.
  • Aligning the track with SKUSA was discussed by board. The board has come up with several questions to be answered by Tom with SKUSA. First, will we be using MG Whites only, or will yellows and reds be allowed? Second, will members have to purchase a SKUSA license? Third, will we get a regional or national level race at our track, or does this make it more likely? Four, will we be allowed to use the SKUSA points sheet system for calculating championships?
  • Cliff has a customer who wants to film a TV skit at our track by renting out the facility, and then also have some filming done during the race. He asked the board if there was any objection to this. There were none.
  • JJ gave the financial report, stated that the CofA race was very profitable for the club.
  • A discussion was had on the class schedule and conflicts it created with kids running two different classes. A motion was made to split out the L206 class from the Micromax class. The motion was passed with 6 yes votes and 1 no vote.
  • The club will be looking for a new member to do the points starting with the new season this summer. Bernie stated that his wife may be able to do the points for next season.
  • End of Meeting
    • Cliff Kujala adjourned the meeting at 08:40 PM
 

Meeting Minutes - Club - 2014.02.17

Club Meeting Minutes

Meeting Date: 2014.02.17 
Meeting Venue:
California Pizza Kitchen
Desert Ridge
21001 N Tatum Blvd #40
Phoenix, AZ 85050

Board Members Present
Jim Wooldridge, Jr.
Cliff Kujala
Bernie LaCotta
Bryan Quattrocchi
Pete Rodriquez
Eric Vanderford

Board Members Absent
Rob Ambrose
Aaron LaRoque
JJ Denham



 
  • Call to Order
    • Jim Wooldridge, Jr. called the Meeting to order at 07:03 PM.
  • Roll Call
  • Previous meeting minutes not available for approval
  • President’s Report by Jim Wooldridge, Jr.
    • Spoke about bringing back the “Random Pill Draw” for starting positions in Kid Kart.
    • Reported about the on track incident in MicroMax from the 02/17/14 event.
    • Discussed his intention to take on a more definitive role on PKRA race days as lead manager for the events.
  • Treasurer’s Report not available.
  • Vice President Report by Cliff Kujala
    • Reported on the start of discussions with Honda Performance Development regarding a potential collaboration with Honda to assist the membership convert from Comer C51 to the new Honda GX50 Kid Kart engines. More details to follow.
  • Secretary Report by not available.
  • Other reports of the board
    • Facilities Report by Pete Rodriquez
      • Discussed improvements to the PA system
      • Pete will contact AKA Speedway to confirm the use of their water truck during next weeks Rotax CoA event.
    • Tech Report by Bernie LaCotta
      • Discussed the enforcement of spectator boundaries during race events. Race directors to be notified that the “A” Grid personnel is responsible to enforce the limits, and spectators should not cross the defined limits.
      • Discussed a potential switch to “self-tech” pre-teching system as is used in other club and regional karting events. IKF supports this system, and further research will be done prior to a vote being held to change over to this system.
      • Lack of implementation of the random tech procedure discussed. Curtis Ruth commented that even in World Formula, the largest class of the day, the acting tech inspector only inspected fuel.
    • Trophy Report – Bryan Quattrocchi
      • Requested he be provided with the entry lists at the end of each event. He will visit the tower to collect the sheets at the end of PKRA events.
      • Requested he receive the official results faster, so the creation of trophies is not such a time crunch.
  • Previous Business – None to Discuss
  • Open to the Floor
    • Eric Vanderford asked about the switch to pre-tech taking place in the tech area instead of at the scales during the 02/16/14 event. This was a change implemented by acting tech inspector, and will be evaluated for efficiency moving forward.
    • Brian and Erica Odello discussed their disappointment in the starting procedure from the 02/16/14 event.
      • Cliff Kujala motioned to move the starts for club races back to their original location, on the front straight directly in front of the tower. Wooldridge seconded the nomination. Approved by unanimous vote of the board.
  • End of Meeting
    • Jim Wooldridge, Jr. adjourned the meeting at 07:53 PM

 

 

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