Winter.2015.4

 

PKRA Club Rules

500 Race Day Procedures

500.8 Schedule 

Refer to PKRA website for race day schedules. 

500.9 Racing Format 

PKRA’s race format follows either a “Qualifying Format” or a “Sprint Racing Alternative” race format. 

500.10 Qualifying Format 

Race events are broken down into qualifying, a heat race, and a main event. Qualifying determines the starting positions of the heat race. The finishing order of the heat race determines the starting order of the main event. 

Novice (“X”) drivers will start at the back of the pack for the heat and main, but will be lined up in their qualifying/heat finish order (i.e. fastest ‘X’ 

driver first behind the main pack). 

Karts disqualified in the heat or qualifying for technical or on-track violations will line up at the back of the pack in the next part event 

(heat or main), in front of the ‘X’ drivers. 

500.11 Qualifying Procedure 

Time Qualifying can be accomplished in either of two ways; 

First, Karts going out to qualify will drive three laps which may be considered as one warm up lap and two hot laps. The driver will see three flags consecutively: green on first passing of the flag stand, white on second passing, checker on third.* All laps will be timed and the best time will be designated the official qualifying time for that kart and driver. 

* When the track is run counter clockwise, the flag stand is passed soon after leaving the pits. In this case, the green flag is shown at the second passing, the white at the third and checker at the fourth. 

If either the kart or the driver is substituted, the qualifying time is nullified and the driver will start at the back in the heat. 

If a driver is not present on the “A” grid when it is his/her turn to qualify, the qualifying opportunity has been missed and the driver will not record a time. 

An exception may be made to this, with the race director’s approval, when the driver is entered into multiple classes and has had insufficient time to get to the “A” grid after a previous qualifying run. 

Second, Karts will be given an 8-minute qualifying period. When the A Grid Boss signals the start of your class session you may enter the track at any time. Once you have entered the course you may not leave the course and reenter the qualifying session. If you go off course and get out of you kart you may not reenter the qualifying session. The qualifying session is ended when the Red Flag is shown at the end the A Grid. You may not enter the qualifying session. 

Tire warming by swerving from side to side is not allowed and may incur a time penalty. This rule also applies to warm up laps for the heat and the main. 

500.12 Pole Position 

The pole sitter may choose which side of the track they wish to start from, provided the Grid Boss is informed prior to the karts forming on the A grid. 

500.13 Re-qualifying 

Drivers will not be given additional chances to qualify due to mechanical failure on the track, failure to start the motor on the “A” grid, driver error causing the kart to spin out or otherwise records a sub-optimal time. A driver may be given a chance to re-qualify, at the race director’s discretion, under the following conditions: 

  1. If a competitor is using a PKRA rental transponder, and the transponder signal is not being picked up correctly by the scoring system 
  2. If Timing and Scoring personnel inform the race director that they were unable to properly time a kart due to technical problems in the control tower. 
  3. If a competitor is impeded by a slower kart, and the race director determines that this slowed the faster driver’s qualifying time to an extent that his/her qualifying position was impacted. If the time lost is judged to be less than the gap to the next fastest competitor, no re-qualification will be allowed. 

Note: Failure of a privately owned transponder is considered to be a mechanical failure of the kart and is not an allowable reason for re-qualification. Similarly, if a transponder, rental or private, falls off a kart, this is also considered a mechanical failure of the kart and will not be grounds for re-qualification. 

500.14 Sprint Racing Alternative Format 

Each participant will draw a token at sign in (pea pick). The token number will determine the starting order of the first heat races, with the lowest number starting on the pole in the first heat and the highest number starting on the pole in the second heat. Points are assigned to the finishing position in each heat race. A combination of the heat race points will determine the driver’s starting position in the main event. If it is decided to run two heats and a main (i.e. no qualifying) and if no tokens were pulled at registration, the karts will line up by kart number for the first heat, and the formation inverted for the second heat. Novice (“X”) drivers will start at the back of the pack for the heats and main, but will be lined up in their qualifying/heat finish order (i.e. fastest ‘X’ driver first behind the main pack). Karts disqualified in the heat or qualifying for technical or on-track violations will line up at the back of the pack in the next event (heat or main), but in front of the ‘X’ drivers. 

500.15 Scoring 

Each racer will be scored as they finish, whether member or non-member. For members, the points earned for the position finished will be the points awarded for the PKRA seasonal championship awards program. Scoring will be performed primarily by using the electronic scoring and timing system. Hand scoring will also be performed as back up in case of system failure. In the case of a discrepancy, hand scored results will be the official results. 

500.16 Practice 

Per season schedules (and subject to change), one or two warm up / practice sessions will be held prior to the drivers meeting. 

500.17 Registration 

Registration closes 30 minutes before the start of the drivers meeting and no further race entries will be accepted except by permission of the race director. 

500.18 Drivers Meeting 

A Driver's Meeting will be held 5 minutes after the end of practice. Driver attendance is mandatory. Failure to attend the Driver's Meeting is grounds for disqualification. No engines, compressors, or other distracting sources of noise will be operated during the Driver's Meeting. Random roll call may be taken. 

500.19 Race Order 

The race order will be established by the Race Director with assistance from Registration and will be followed as closely as possible. Accommodations will be made for drivers entering more than one class or sharing karts. The race order will be posted on the grid as soon as possible after the end of the drivers meeting. 

500.20 Break in Period 

At the discretion of the Race Director a five-minute tire scrub/engine break-in/final checkout will be allowed following the drivers meeting. It is not mandatory to have new tires or engine to take part in this session. 

500.21 New Driver Requirements 

  1. PKRA requires that new drivers demonstrate, on a non-race day, that they meet minimum standards of driving ability and can come within a specified time of typical lap times for the class the new driver wishes to compete in. All new drivers will be required to start at the back of the pack for their first three race weekends at PKRA. 
  2. New drivers must display an X on their kart numbers and also on the back of their helmets. 
  3. The new driver requirement may be waived on an individual basis, if the participant can show, to the Race Director, they have racing experience outside of PKRA, such as other club racing, I.K.F, WKA, etc. 
  4. After completion of the required three full race days, the Race Director will review a driver's ability and grant approval before the new driver status may be removed. 
  5. The Race Director has the authority to allow, upon request, for an ‘X’ driver to remove the ‘X’ status prior to the completion of three races, if the Director is satisfied with the driver’s abilities. 
  6. Drivers moving from Kid Karts into a rookie class (8-12 years old) must assume a new driver status for their first three races unless allowed to remove their X by the Race Director. 

500.22 Race day Cancellations and Format Changes 

Race day events may be canceled, or format changed to meet unusual conditions, by the Race Director. 

500.23 Rain on Race Day 

PKRA does not run club races in rainy conditions. If rain occurs during the race day, a decision will be made by the race director on whether to temporarily suspend the race program or terminate the race program for the day, depending on the current and expected weather conditions. If rain occurs while a race or qualifying session is in progress, the karts will be shown both a red flag and a checker flag, to indicate termination of the race and to proceed to the pits. 

500.24 Early termination of the racing program 

A race program may be terminated early by the race director due to rain or other circumstance. 

In such instances, the event may be 

  • rescheduled as a make-up race 
  • cancelled completely 
  • considered to be partly completed. 

The decision regarding the disposition of the race will be made by the PKRA board. 

If the race is rescheduled or cancelled, a rain check will be given to the race entrants, to be used for entry at a subsequent club race event. There will be no refund or rain check for pit passes. 

500.25 Partially Completed Race Events 

  1. The event is considered to be partly completed provided that: 
    1. All of qualifying or the first heat in two heats plus main (2H+M) format has been completed. 
    2. All but three of the classes have run the heat. (Second heat in 2H+M). 
  2. Any class that has completed qualifying and the heat (or two heats in 2H+M race format) is considered to have run a complete race. The results from the heat (or second heat in 2H+M) will be recorded as the official race result for the event. 
  3. Classes that have run part of the heat (brought in by red and checker flags) at the time of the event cancellation are considered to have not run unless they have completed 60% of the heat (or the second heat in 2H+M race format) . Any qualifying or finishing positions for a partially completed heat will be discarded. 
  4. For those classes that have not been completed, an opportunity will be given to run the cancelled heat during the next club race event or at the scheduled rain date. The track configuration to be used for the make up heats will be that of the current race day, not that of the cancelled race day. 
    1. If there is no opportunity to run the cancelled heats, a rain check will be given to the drivers of the affected classes, to be used at a subsequent club race event. 

500.26 Trophy Presentations 

Trophies and/or other appropriate awards are awarded during the drivers meeting or break during the next race day. Championship Trophies will be awarded at the club banquet. 

500.27 Assignment of Work Instead of Racing 

If there are insufficient workers to properly staff a race, a request will be made for members or their crews to fill these positions. The member will be recognized for their contribution. If the member was signed up to race, the entry fee will be refunded and the driver awarded 200 championship points. The 200 championship points will be awarded only if the race director called for volunteers. If two or more people in the same class volunteer, the person with the highest accumulated championship points will be selected. 

500.28 Pre Technical Inspection 

All karts will receive a pre race technical inspection for safety items prior to entering the track on each race day. All karts practicing or competing in PKRA events will pass technical inspection and will maintain a "tech sticker" on the kart for the duration of the event. 

500.29 Post Technical Inspection 

All classes are subject to post race technical inspections. A minimum of the top three karts in each class will be subjected to technical inspection. The fourth place Kart is required to stay in the Tech holding area. All other drivers and karts are excused. No further karts will be called back for Tech. Refusal and/or failure to present a kart for technical inspection will be considered the same as being found not legal, all points for that day will be lost, and this may be considered a flagrant violation, stipulating the race may not be dropped in order to receive work or championship points. If a driver refuses to present a kart for technical inspection a second time, the driver may be suspended. The tech procedure to be carried out on the class will be by random drawing, and will range from no tech to full teardown to the cases of the motor. 

500.30 General Technical Inspection 

Karts are subject to technical inspection at any point during the race and/or practice day. Any kart that is underweight must return to scales and be approved by Tech prior to entering track for subsequent heats/races. Repeat violations will be considered flagrant. Any kart that fails fuel tech must return to the Post Race tech area and be approved by Tech prior to entering track for subsequent heats/races. Repeat violations will be considered flagrant. All drivers, with their karts, must scale or they will not be allowed to run the remainder of the race day. Chain guards are required on all karts. The chain guard will be plastic or metal in composition, at least 90 degrees of arc of the rear gear and continue forward to the motor, and be attached to the kart in such a way and alignment as to be sufficient to throw the chain downward or forward in the event of a break. This is expressly for the purpose of protecting a driver following or to the side from injury due to a thrown chain. Required at Pre-Tech and at A-Grid prior to entering the track; NOT AT POST TECH. If the chain guard comes loose or falls off during practice, qualifying or racing, the kart will not be disqualified. 

500.31 Tire Warming 

Tire warming in the pits prior to a race event is not allowed. This includes lifting up the rear of the kart and revving the engine. It is impossible for the race officials to judge whether the tires are in contact with the ground or not, so this activity will always be considered to be tire warming. The penalty for this infraction will be a warning for the first infraction. Subsequent infractions will result in removal of the kart from the starting line up, and the kart will not participate in that heat. The one exception to this rule is if a kart fails to start and the rear of the kart is lifted to lessen the clutch loading. This is allowed only after the Grid Boss has instructed the karts to leave the pits and enter the track. 

500.32 Grid Departure 

After the Grid Boss has signaled for the karts to take to the track, a period of 90 seconds is allowed for all karts to leave the grid. If any kart fails to leave the grid by the end of this period, it will not participate in that race. If the kart is able to leave within this period, but is significantly later than the rest of the field, the Grid Boss may indicate that the kart must join the field on the formation oval, and not drive a full warm-up lap. 

500.33 Regaining lost positions in the warm up / formation laps 

If karts are delayed in leaving the grid because of another stalled kart or similar blockage, the delayed karts may attempt to regain their position in the starting formation by passing on the warm up lap, or making their way through the karts on the formation laps. The race director will not allow unlimited time for this to occur, and may signal for the race to start prior to the correct formation being attained. It is the drivers responsibility to make known to the flagman/race director he is out of position by raising his hand. There is no compensation for any kart which starts out of order. 

500.34 Drivers Conduct 

There will be no Rough Driving, Blocking or Bumping during a race. Refer to Part 600, Penalties, for penalties involving these infractions. 

500.35 Direction of Travel 

It is mandatory that all competitors strictly observe the normal direction of travel around a track. Failure to do so, by driving or pushing a kart opposite to normal direction of the track unless specifically directed by a race official will subject the participant to disqualification and/or suspension of membership privileges. 

500.36 Stopping on Course 

For any reason a competitor is forced to stop on or near the course during a practice or race event, it is the responsibility of the competitor to assist in removing the kart to a safety zone as quickly as possible. If a competitor is forced to stop on a racing surface, the competitor must raise one hand to signal approaching karts that they are immobile. 

500.37 Re-Entry to Course 

When a competitor leaves the course, other than to a designated pit lane, during the course of a practice or race event, they will re-enter the racing surface at a point as far from the racing line as possible and may not enter at another point on the course that will provide them with any time or distance advantage. 

500.38 Chest Protectors 

All junior drivers (under 12 years old) are required to wear an SFI approved chest protector. 

500.39 Short Cuts 

Karts must never short cut the course during practice, race, heat or qualifying. After the checkered flag has flown, the driver must follow the course and leave the track at the designated track exit. Any kart which takes a short cut will be subject to penalties listed in Part 600, Penalties 

500.40 Drivers Age 

Karts may only be operated at the PKRA track by drivers who have attained the age (Kid Karts age 5) or meet the competitive age (IKF age rule) specified for that class of kart. For example, a junior driver (under competitive age 13) may not drive a TAG senior kart. This rule applies to all practice and races. An exception to this rule may be made by petition to the board and subject to approval by PKRA’s insurance company. 

500.41 Numbers and The Use Of The Number One Plate 

All competitors will select and use numbers of not more than two numeric digits (i.e., numbers over "99 and number panels displaying letters are not permitted).). An exception may be made at the race director’s discretion if the kart participates in other series which mandate the use of letters or three digit numbers. Number plates will be white, or yellow, with black numbers. One number plate will be visibly displayed on each side of the kart for a total of four number panels. 

The use of the number "1" on the number plate is reserved for the exclusive use of, in order of precedence: 

  1. The reigning National Class Champion. 
  2. The reigning PKRA Class Champion. Other class champions, competing out of the class that they attained the Class Championship, may not use the number one plate. 

500.42 Duplicate Numbers 

In order to prevent duplication of numbers, plate numbers will be assigned by requesting a number from the membership director. When registering for a race, you will be asked your kart number. If you have the same number as another kart in that class, you may be asked to change your number. If you take to the track with the same number as another kart, be aware that you could inadvertently receive warnings, black flags etc. intended for the other kart. There will be no compensation given to such mistaken identity. In cases where multiple people request the same number, preference will be given to the person who has been a member longest 

500.43 Race Day Protest Procedures 

The A-Grid Boss will deliver all Protest forms to the Race Director. Crossing the red line at the end of the A-Grid or at Scales without the permission of the Race Director is grounds for disqualification and possible expulsion from the event. No one is allowed to go to the race control tower with out the permission of the Race Director. 

500.44 Filing a Protests 

  1. All protests must be decided before the next race of the event for the particular class in which the protest took place. 
  2. The Race Director has final say in all protests at the event. In the event the Race Director cannot be impartial, the Protest Committee, Starter, Grid Boss, corner workers and other race officials at the event will collectively make the decision. 
  3. A decision made by the Race Director, Starter, Technical Director or other race official, based on a judgment of the facts available to that them, cannot be protested. 
  4. Improper application of the rules by the Race Director, Starter, Technical Director, or other race official regarding a drivers' conduct and specified violations may be protested. In such a case, the specific rule must be quoted in the protest form and the reason(s) stated why the decision contravened the rule. 
  5. A $200 (two hundred dollar) protest fee, cash only, will accompany written protest for allegations requiring mechanical tear down. If the protest is found to be valid, the $200 will be returned to the person filing the protest, and a $25 fee, payable to PKRA, will be assessed against the entrant being protested. In the event no rule infraction is found, $175 will be given to the person on whom the protest was filed and a $25 fee retained by PKRA. 
  6. Protest forms will be available from Tech or Race Control. If no protest forms are available a written protest will be accepted, provided it contains all required information. 
  7. All protests must be received by the Race Director or Tech Director (for tech protests) within 30 minutes of the end of the event in which the protested kart/driver raced. The Race Director must be informed of any technical protests. 
  8. A protest can only be filed by a driver in the same event as the protested driver/kart. 
  9. The completed protest forum must be legible. 

500.45 Protest Process 

  1. Protest will be reviewed by the Race Director and the Technical Director where appropriate. 
  2. The person filing the protest will be given opportunity to verbally describe their complaint. The person protesting must specify the paragraph number of the IKF rule book or page number of this document to which the protest is being lodged. Use of video or other photographic media will neither be viewed nor accepted. 
  3. With the complainant excused the person being protested will be informed of the protest and have an opportunity to verbally describe their version of the incident under deliberation. The person in the defending position will always be heard last. If the protest is against the conduct of a pit crewmember both the crewmember and the entrant may be present. Use of video or other photographic media will neither be viewed nor accepted. 
  4. All deliberations will be without either party present. 
  5. If a director has a conflict of interest, such as a relative being protested, driver sponsored by a director being protested, or if the protest ruling could affect the member's finishing position then the director is excused from the deliberations and will not vote. 
  6. Race Director and or Technical Director will decide the action on the protest after deliberation and comment. The Race Director and or Technical Director will see that the parties are informed of the decision reached. 
  7. If any competitor has a combination of upheld protest, conduct related to black flags (disqualification), or sanctions by the Race Director to equal three incidents in a race season, then the PKRA Board of Directors must place on its agenda a review of that driver's conduct. Any driver who is being reviewed by the Board will be so notified in writing and invited to attend the PKRA board meeting. 
  8. Notice of Disciplinary action by the Board will be provided in writing by the President or Secretary of PKRA before any disciplinary action is carried out. 
  9. Disqualification: If the Race Director or Tech Director disqualifies a driver for flagrant violation of sportsmanship, regulations, technical regulations, or driving infractions, that race must be counted towards their championship points and cannot be counted towards their one mandatory dropped race (see mandatory dropped race under “Definition Of The Competition Season and Season End Points” above). The Race Director or Tech Director must attempt to notify the driver on the same day about the disqualification. 

500.46 Protest Form 

protest-form

 

500.47 Filing a Grievance 

  1. A grievance can be filed for incidents that do not have an affect on the outcome of a race or event. 
  2. Grievance can be filed for incidents during practice or any PKRA event. 
  3. Violations of club rules are grounds for filing a grievance. 

500.48 Grievance Procedure 

  1. The Grievance will be reviewed by the Board of Directors and turned over to the Protest/Grievance Committee for investigation if necessary. 
  2. The person filing the grievance will be given opportunity to verbally describe their complaint. The person filing the grievance must specify the paragraph number of the PKRA rulebook. 
  3. With the complainant excused the person who is the subject of the grievance will be informed of the grievance and have an opportunity to verbally describe their version of the incident under deliberation. The person in the defending position will always be heard last. If the grievance is against the conduct of a pit crewmember both the crewmember and the entrant may be present. 
  4. All deliberations will be without either party present. 
  5. If a director has a conflict of interest, such as a relative being the subject of the grievance or a driver sponsored by a director being subject of the grievance, the director is excused from the deliberations and will not vote. 
  6. The Board of Directors will vote on the outcome of the grievance and any penalties to be imposed. 
  7. Notice of Disciplinary action by the Board will be provided in writing by the President or Secretary of PKRA before any disciplinary action is carried out. 

500.49 Grievance Form 

grievance-form

 

 

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