Meeting Minutes - Club - 2015.04.20

CLUB Meeting Minutes

Meeting Date: 2015.04.20 
 Meeting Venue: Chapel
Thundirbird School
1 Global Place 
Glendale, AZ 85306

Board Members Present
Jim Wooldridge
Jaynette Denham
Bernie Lacotta
Mark Traylor
Brian Odello

Board Members Absent
Bryan Quatrocci
Eric Vanderford



 
  • Call to Order
    • Jim called the Meeting to order at 7:07 PM.
  • Roll Call
  • Meeting minutes reported by mark - voted and approved
  • President’s Report by Jim
    • Jim thanks people for all the difficult work done in the last week
    • Will have a permanent park host
    • Weeds issue need to cleaned out
    • Sub contract the weed control issue
    • Food truck 1 breakfast, 2 lunch Friday Saturday and Sunday
    • Also Friday and Saturday for the club race
    • Ad extra practice for Saturday club race  open at 12 noon
    • Jim and mark work on schedule
    • Host site had no power in January.  Permit pulled to upgrade the panel, and electric to host site
  • Vice President’s Report by Bernie
    • Bernie- elegible to purchase 206 tech kit through briggs half price 
    • Ted would like to have another class or two between WF and 206 cadet
  • Treasurer's Report by JJ
    • Treasury 11362 as of March 30
    • Bank account balance 55,191.81
    • Outstanding check for asphalt of 12,000
    • Approx.. 40 members not paid.   Mostly issue with the monthly
    • Jj mentions that it may be easier to do a prorated membership expiring on 12/31
    • Curtis responds that it caused extra work and caused cash flow issues 
    • No monthly memberships 
    • Member brings up member card
    • JJ says that the club is making money but we will run low this year based on 60-80k in improvements
  • Other reports of the board
    • Facilities by Brian Odello
      • SKUSA crew coming out for inspection
      • Painting tires, curbs
      • Added dirt to outside of Daytona
      • Track looks good
      • PA is good and still has 3 more speakers to add
      • Can reuse some of old speakers  if needed 
      • Still working on sound level
      • ECD 4/23/2015
  • End of Meeting
    • Jim adjourned the meeting at 8:07 PM
 

Meeting Minutes - Board - 2015.3.16

Board Meeting Minutes

Meeting Date: 2015.03.16 
 Meeting Venue: Chapel
Thundirbird School
1 Global Place 
Glendale, AZ 85306

Board Members Present
Jim Wooldridge
Bernie Lacotta
Jaynette Denham
Mark Traylor
Brian Odello

Board Members Absent
Eric Vanderford
Bryan Quatrocci



 
  • Call to Order
    • Jim called the Meeting to order at 8:35 PM.
  • Jim signs contract for fall Super Showdown
  • Bernie proposes criterion group renting track for events on Mondays or Sundays

  • End of Meeting
    • Jim adjourned the meeting at 8:50 PM
 

Meeting Minutes - Club - 2015.3.16

CLUB Meeting Minutes

Meeting Date: 2015.03.16 
  Meeting Venue: Chapel
Thundirbird School
1 Global Place 
Glendale, AZ 85306

Board Members Present
Jim Wooldridge
Jaynette Denham
Mark Traylor
Bernie Lacotta
Brian Odello

Board Members Absent
Eric Vanderford
Bryan Quatrocci



 
  • Call to Order
    • Jim Calls to order at 7:15 pm.
  • Roll Call
  • Approval of previous minutes
  • President’s Report by Jim Wooldridge
    • Topic of planning for SKUSA race
  • Vice President’s Report by Bernie Lacotta
    • Bernie brings up LO206 adult class.  
    • Trying to start class in May, Vintage track only, no special vintage track practice e allowed. 
    • Part of Briggs Grass roots series. 
    • Non points class.
    • Anti cherry picking required
  • Treasurer's Report by Jaynette Denhame
    • Reported that COA made roughly $13,000 gross
    • JJ requests for help on following items
      • Dumpster – Brian Odello
      • Toilets – Brian Odello
      • PA improvements – Rich
        • Talking with companies estimates $2700 - $6000
        • JJ states the improvement is required by SKUSA contract
        • Options to purchase or rent system meeting requirements
  • Secretary's Report Mark Traylor
    • Mark T to give Bondo tire contact to Brian O.
  • Other reports of the board
    • Brian Odello
      • Coordinating watering of pits
      • Need more tires
      • Need to paint tires and curbing
  • SKUSA practice fee voted on for $80
    • Same $80 price for members during the extended hours times (week prior to club event)
    • Normal hours practice no increase to members
  • End of Meeting
    • Jim adjourned the meeting at 8:30 PM

Meeting Minutes - Board - 2014.08.05

 

Board Meeting Minutes

Meeting Date: YYYY.MM.DD
Meeting Venue:
Ray's Pizza
15603 N 59th Ave
Glendale, AZ 85306

Board Members Present
Jim Wooldridge, Jr.
Cliff Kujala
Rob Ambrose
Aaron LaRoque
Bryan Quattrocchi

Board Members Absent
Pete Rodriquez
JJ Denham
Eric Vanderford











 
  • Jim starts meeting at 7:10 PM
  • Jim tells board Alex has been appointed as Track Manager, he will be in charge of track operations and maintenance.
  • Jim lets board know the scales stopped working and needed repaired.  The repair man came to the track and advised that the scales are in bad shape and should be replaced.  The board agreed this is the best course of action and it needs to be done ASAP.
  • The roof over the bathrooms and the roof over the breezeway was damaged during the storms.  The board authorized for the repairs of the roof by a members company, the cost will be for parts only, labor is to be donated.   Jim also looked into the electrical panel on the back of the bathrooms to see why the AC unit was not working.  The electrical panel appears to also be in need of repairs.  The club will look for a member who has electrician skills to get an idea of what repairs will be needed.
  • The chain link fence around the track is also in need of repair, mainly the yellow safety cover on the top of the fence.  We will get a quote to replace the yellow safety top on the fence.
  • The weeds is still an issue at the track.  Jim stated that Alex will be in charge of getting the parts needed to fix our week sprayer, and then he will work on getting the weeds sprayed.  Once the weeds are sprayed, we will be able to have the ground cleared.  Jim stated the train operation next door has a tractor with a blade and he has discussed with them helping us to clear the ground at the track of the weeds.
  • The board has decided that 45 days prior to any major karting events at our track, that the monthly option for membership will be suspended.  This is to ensure that non-locals cannot just buy a monthly membership for a month that they will be at our track for a big race in order to avoid paying normal track practice day rates.  However, normal local club members will still be able to contact the board and pay for their monthly membership.  Within 15 days following a big event, the normal monthly membership options on our website will be reactivated.
  • The board had proposed the following schedule for the winter 2014/2015 season:
    • Race 1 – October 5th
    • Race 2 – October 26th
    • Race 3 – November 16th
    • Race 4 – December 7th
    • Race 5 – December 27th
    • Race 6 – December 28th
    • Race 7 – January 18th
    • Race 8 – February 8th
    • Race 9 – February 22nd
    • Race 10 – March 22nd
  • Election ballots for the board election are to be mailed out on August 6th by the end of the day.
  • Jim ended the meeting at 8:40 pm.

Meeting Minutes - Board - 2014.07.07

Board Meeting Minutes

Meeting Date: YYYY.MM.DD
Meeting Venue:
California Pizza Kitchen
Desert Ridge
21001 N Tatum Blvd #40
Phoenix, AZ 85050

Board Members Present
Jim Wooldridge, Jr.
Cliff Kujala
JJ Denham
Rob Ambrose
Aaron LaRoque

Board Members Absent
Pete Rodriquez
Eric Vanderford
Bryan Quattrocchi


 
  • Jim starts meeting at 7:05 PM
  • Race report given by Jim, we had 41 racers at the last race.  Kart counts are expected to drop over the next few races.
  • JJ reported treasures report that we have about72K in the bank and we are positive this year so far and it looks good for the year.  Memberships need to be updated and people need to be updated into the new system.  Jim and Cliff will make a plan to get the remaining people into the system so that memberships can be up to date.
  • The weeds are still an issue.  We need to spray the weeds, a pump needs to be purchased and put on the trailer, Alex can work on this.  Once the weeds are sprayed, we can get them removed.
  • Cliff discussed the use of ASANA for the board members to communicate and accomplish tasks.  The board members need to explore in it and get used to using it.
  • JJ discussed the fact that getting paperwork from the track workers is an issue and we need to come up with a better way to get the paperwork to her. 
  • The issue of club insurance was discussed.  Currently, we have IKF for race day, and NKA for practice.  We would like to keep looking into the option of not using IKF, and using NKA for both race and practice.
  • The bylaws need to be updated to reflect the changes that the boards have made over the years.  The secretary needs to flag all the bylaws that need to be updated.
  • Race day pricing needs to be reviewed again for the next season.  Currently a small percentage of racers are pre registering.  This is an issue and we need to make it much more of an incentive to pre register for the races.
  • Jim had a meeting with Tom from SKUSA to discuss incentive programs to increase shifter kart counts, and the Tag Cadet counts at PKRA.  Jim wants to meet with the kart shops to come up with incentives to get rid of reasons people use to not come out to race, such parts and engines out of date.  There is also an idea to allow a free race for people to get them to come out and race.
  • The club will ask Stewart Willis to get involved to become a point person with PKRA to promote the Tag Cadet class.  Cliff brought up the fact that there is a slower option for Tag Cadet similar in speed to micromax, it’s a more restrictive pipe.  This could be used at our track to get the younger drivers into the tag cadet class.
  • The new season needs to start being scheduled.  We have decide that the 4 stroke classes will have a 10 race season, the rotax classes will have an 8 race season, and the Tag Cadets and Shifters will have 5 to 6 race season.  The races will be reduced for these classes to not have conflicts with the other series outside of PKRA.
  • Rob Ambrose brought up the new election.  He needs an up to date list right before the ballots are sent out of the members eligible to vote.
  • Jim ended the meeting at 8:20pm.
 

Meeting Minutes - Board - 2014.06.16

Board Meeting Minutes

Meeting Date: 2014.06.16 
Meeting Venue:
California Pizza Kitchen
Desert Ridge
21001 N Tatum Blvd #40
Phoenix, AZ 85050

Board Members Present
Jim Wooldridge, Jr.
Cliff Kujala
JJ Denham
Bryan Quattrocchi

Board Members Absent
Eric Vanderford
Rob Ambrose
Pete Rodriquez
Aaron LaRoque

 
  • Call to Order
    • Jim Wooldridge, Jr. called the Meeting to order at 07:55 PM.
  • Roll Call
  • Meeting Canceled - Quorum not attained.
  • End of Meeting
    • Jim Wooldridge, Jr. adjourned the meeting at 08:00 PM
 

 

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